Job Description

Position Type:
Transportation/Bus Garage/Cost Clerk

Date Posted:
4/1/2025

Location:
Transportation

District:
Pitt County Schools
Pitt County Schools Transportation Department


Position Title: Cost Clerk 1

Pay Grade: 61
Reports To: Business Manager


Supervises: No One


Required Skills & Abilities: Computer skills with a focus in Microsoft Excel/Google Sheets; Organizational Skills; Ability to multitask; Preferred experience with BSIP


Education & Training: Preferred associate degree or higher in business administration/computer science/ or other similar major; Preferred 5 years experience in School Bus Transportation


Term of Employment: 12 months


Responsibilities:

• Data Entry for the following:
  
  
  • All TD'18's - regular maintenance work preventative maintenance work, and dummy vehicle numbers for shop clean, administrative leave for mechanics only
  • Process Nonmechanical Hour forms
  • Fluid Matrix and invoices
  • Fuel Sheets - from both fuel truck drivers and from the outside pumps
  • Fuel invoices and EKOS
  • 30 Day Inspections
  • Enter new bus and service paperwork
• Filing and maintaining the following files:
  
  
  • All TD'18's - regular maintenance work preventative maintenance work, and dummy vehicle numbers for shop clean, administrative leave for mechanics only
  • 30 Day Inspections
  • Fuel Sheets - from both fuel truck drivers and from the outside pumps
  • Pre-Trip Inspection Forms
• Produce Business System Information Portal (BSIP) reports:
  
  
  • Monitor Open Work Order
  • Report and close out overdue work orders.
  • Non Mechanical Time Report
  • Other reports as needed
• Process oil samples and research results.
• Report odometer issues to Business Manager for corrective action with mechanics and NCDPI
• Greet and assist visitors to the Transportation Department.
• Answer a multi line phone, deliver messages, place calls.
• Answer radio/cell phone communication systems and take appropriate action.
• Operate office machinery.
• Assist with Parts and Inventory as need/directed
• Assist with physical fueling
• Performs any other related as assigned by the Transportation Director.

Attachment(s):

• 12-23-24 Job Description for Cost Clerk I.docx.pdf
• Enter file description

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