Job Description

Essential Pregnancy Services

Director of Finance & Administration Job Description

Position Title: Director of Finance & Administration

Reports to: Executive Director

Effective Date: February 2025

Position Type: Full-Time/Exempt

The Director of Finance & Administration’s primary responsibility is to provide operational and financial management and strategy of EPS programs and services. The role ensures overseeing the overall financial health, regulatory compliance, risk management and efficient allocation of resources to support the growth and stability of EPS. Day-to-day functions include financial reporting, operational and capital procurement budgeting, human resources, administration, facilities and information and technology oversight. 

RESPONSIBILITIES

Financial Strategy and Planning

· Develop and implement financial strategies aligned with the organization’s goals to support the EPS vision and mission

· Provide insights and recommendations to support executive decision-making

· Lead financial forecasting, budgeting and long-term planning

· Provide strategic-level leadership and financial expertise to foster the development of business and operational plans to support growth and expansion of services and programs at multiple clinic sites

· Serve as a member of the leadership team and support the Executive Director in developing and implementing a comprehensive strategic plan supported by strategic initiatives, goals and metrics

Financial Management and Reporting

· Develop and implement necessary policies and procedures to support the finance department and support the overall operations of EPS administrative offices and clinics

· Oversee accurate financial reporting for, and compliance with the requirements of any state and federal grant program

· Produce financial reports and ensure that the reported results comply with generally accepted accounting principles. 

· Manage and oversee investment accounts for appropriate earnings and adherence to investment fund policies

· Prepare financial statements, management reports and supports the creation of donor/fundraising reports

· Monitor cash flow, oversee and manage cost control measures to ensure overall efficiencies at the administrative level and clinic level

· Manage internal process and systems for financial oversight with the ability to interface with health care and community partner’s financial systems as it relates to data tracking, reporting and resource sharing. 

Board Finance Committee

· The Director of Finance and Administration works with the EPS Finance committee collaboratively to support the Committee to ensure financial viability and regulatory compliance of the company

· Report regularly to the Financial Committee on organizational activities, financial reporting, investment account management and progress toward meeting annual plan goals and strategic directions

· Support the Executive Director and committee chairs in preparation for Executive Committee and Board Meetings, as well as Board Orientation sessions to onboard new members

Risk Management and Compliance

· Ensure compliance with state and federal grants, financial laws, regulations and health industry standards

· Identify financial risks and implement mitigation strategies

· Design and manage internal controls and audit process with external auditors

· Ensure consistent and proper execution, and participate in the development of organizational policies and procedures

· Follows policies and procedures and complies with all legal and organization restrictions and guidelines, including confidentiality, retention of information, employment law, budget, etc.

Operations, Management & Facilities

· Oversee and develop the finance and accounting team

· Oversee financial systems, policies and procedures to improve efficiency and ensure the highest standards of quality control

· Collaborate with other departments, programs and clinics to align financial goals

· Assist Leadership team with recruiting, hiring, training, supervising, terminating, and conducting performance evaluations.

· Maintain a culture and office atmosphere that encourages openness, honesty, trust, respect, Christian reconciliation, restoration and unity.

· Assess organizational capacity and operational efficiency to implement strategies and identify gaps in operations and staffing

· Monitor financial and accounting system outcomes and assess areas for continuous improvement and quality control

· Ensure the physical facilities, including administrative offices and medical clinics are safe, in compliance, welcoming, and operationally efficient.

· Provide necessary oversight of lease improvements, capital projects including new construction, facility maintenance and repairs for all EPS buildings

· Manage contract negotiations working with EPS executive director and legal counsel for building leases, partnership and sponsorship agreements

· Manage leases for equipment, technology, security and phone systems and other pertinent contracts to ensure efficient operations for the organization and its clinics

EDUCATION, EXPERIENCE, AND OTHER REQUIREMENTS:

· Bachelor’s degree in Finance or Accounting (or MBA or CPA preferred)

· Two to three years of senior financial management experience in a relevant industry

· Contributing member of a leadership team with the responsibility of managing an operating budget that exceeds $2 million in expenses

· Strong knowledge of financial management, forecasting and risk assessment

· Expertise in financial regulations, reporting standards and compliance.

· Leadership skills with the ability to drive financial performance

· Strong analytical, problem-solving and decision-making abilities

· Transparent and high-integrity leadership style

· Strong project management skills and ability to lead the administration team and collaborate with other teams and partners across multiple functional areas

· Demonstrated experience and knowledge of the prolife industry, pregnancy resource organization(s), human services agency, or health clinic is preferred

· Willingness to operate in a manner consistent with the teachings of the Catholic Church

· Experience leading an organization through a merger or a joint venture is desired

Apply: Send your resume and a cover letter to the Executive Director, Dennis Waggoner at dwaggoner@essentialps.org or mail to Essential Pregnancy Services, 3171 N. 93 rd St. Omaha, Nebraska 68134. Attention: Dennis Waggoner.

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