EXECUTIVE SECRETARY
Reports to: Artistic Director
SUMMARY
Provide personal administrative support to the Artistic Director and other senior management
as assigned. Duties include general clerical, receptionist and project based work. Project a profess-
ional company image through in-person and phone interaction. Promote the philosophy of Art For
People in all interactions.
PRIMARY RESPONSIBILITIES
1.
Prepare correspondence, reports, and materials for publications and presentations.
2.Setup Artistic Director's travel arrangements.
3.Setup accommodation and entertainment arrangements for organization guests and visitors.
4.Maintain Artistic Director's calendar.
5.
Prepare and maintain Artistic Director's expense report.
6.
Setup and coordinate meetings and conferences.
7.
Create, transcribe, and distribute meeting agendas and minutes.
8.
Answer telephones and handle in appropriate manner.
9.
Meet and greet visitors.
10.
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
11.
Maintain hard copy and electronic filing system.
12.
Sign for UPS/Fed Ex/Airborne packages.
13.
Research, price, and purchase school and performing arts center supplies.
14.
Coordinate project-based work.
15.
Supervise any additional support staff.
16.
Other duties as assigned.
ADDITIONAL RESPONSIBILITIES
1.
As assigned by Artistic Director.
KNOWLEDGE AND SKILL REQUIREMENTS
1.
Commitment to the goals and philosophy of Art For People.
2.
Basic reading, writing, and arithmetic skills required. This is normally acquired through a high school diploma or equivalent.
3.
Knowledge of Microsoft Office and telephone protocol. Computer literate with the ability to learn new software applications. Duties require professional verbal and written communication skills and the ability to type 60 wpm. Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information. This is normally acquired through a combination of the completion of an Associates Degree and three to five years of secretarial experience.
4.
Work requires willingness to work a flexible schedule and occasional overnight travel.
WORKING CONDITIONS
Working conditions are normal for an office environment. Work may require occasional overnight travel and weekend and/or evening work.
...or in vehicleWatch for irregular or unusual conditions that may create security concerns or safety hazardsSound alarms or calls police or fire department in case of fire or presence of unauthorized personsWarn violators of rule infractions, such as loitering, smoking...
Job Description \n \n \n \n \n \n The Outbound Sales Associate is responsible for handling inbound and outbound calls with Bluegreen Owners and Expired Sampler guests through automated dialer technology to promote the sales of vacation package purchases. This is a critical...
...collaboratively to support areas critical for organizations, including property management, leadership development and support, finance and accounting, human resources, and organizational development. We live by our values as an organization, and are committed to identifying,...
...Chemistry, Applied Physics Philosophy Fine Arts Appreciation: Music Appreciation, Art Appreciation World Religions Public Speaking Education: Early Childhood, Elementary, Special Education This is an exciting opportunity to engage with students through...
NVIDIA is looking for an outstanding, passionate, and talented Senior AI Infrastructure Engineer to join our DGX Cloud group. This engineering role will design, build and maintain large scale production systems with high efficiency and availability using the combination...