Job Description

💼 About the Job

Company : AdsGency AI

📍 Location : Onsite (SF Bay Area preferred)

💼 Employment Type : Full-Time

🚀 About AdsGency AI

We’re AdsGency AI — an AI-native startup building multi-agent systems to automate digital advertising across Google, Meta, TikTok, and more. Our platform replaces manual ad operations with autonomous LLM agents that launch, manage, and scale campaigns — end-to-end.

We’re backed by top-tier investors and building fast. As we scale our team, events, and daily ops, we’re hiring a high-agency, low-ego Operations Specialist to help us stay sharp, move fast, and keep the chaos organized.

🧠 The Role – Operations Specialist (Events, Schedules, Office & GTM Ops)

This is a hybrid operator role: part EA, part office ops, part event planner, part marketing ops enabler. You’ll sit at the center of our fast-moving team and work across:

• 🗓 Executive scheduling and coordination

• 🏢 Office logistics and team enablement

• 📣 Event planning and team offsites

• 📈 Marketing operations and GTM workflow support

You’re a builder, a fixer, and a calendar whisperer. You keep systems humming and people unblocked — from board meetings to offsite dinners to Google Sheet dashboards.

🔧 What You’ll Do

• Coordinate executive calendars , investor meetings, team offsites, and internal 1:1s

• Own office operations : supplies, vendor setup, space coordination, team equipment

• Plan events and logistics : internal dinners, speaker series, conference support, hackathons

• Support marketing ops : maintain Notion pages, organize creative assets, track email sends

• Build and improve internal systems (e.g., Notion docs, Airtable tracking, Slack workflows)

• Create structure where there is chaos , but do it flexibly

• Run special projects for founders and cross-functional teams

• Handle the unsexy but critical — we ship, not shuffle

💡 What You Bring

✅ 1–3+ years in operations, executive support, or people/office management

✅ You’ve coordinated across leadership, vendors, and fast-moving teams

✅ You write clearly and follow up like your life depends on it

✅ You have taste — in events, systems, brand, and how teams run

✅ You’re fluent in Google Calendar, Slack, Notion, and Google Sheets

✅ You know how to keep things moving, even without a perfect process

✅ You ask, “How can I make this smoother?” and then go do it

✅ You’re thoughtful under pressure, and always default to ownership

🧠 Bonus Points

✨ You’ve worked at an early-stage startup (Seed–Series A)

🧩 You’ve planned a team offsite, speaker event, or investor dinner

📊 You’ve run marketing ops or helped manage email/newsletter/campaign workflows

📦 You’ve handled startup office ops — shipping, keys, security, vendors

🧰 You’ve built dashboards, forms, or automations in Notion, Zapier, or Airtable

💰 What You’ll Get

• Competitive salary + early equity

• Work closely with founders and leadership

• Autonomy and ownership over key systems and experiences

• The ability to help scale a top-tier AI startup from the ground up

• A team that moves fast, takes care of each other, and ships daily

Job Tags

Similar Jobs