Job Description
Job Type
Full-time
Description
Job Description
The Wedding & Event Planner at Queenstown Harbor is responsible for the seamless execution of weddings and private events at our stunning waterfront property, owned and operated by The Brick Companies. This role is ideal for a passionate, detail-driven planner who thrives in a fast-paced, hospitality-focused environment and takes pride in delivering exceptional guest experiences.
As a member of The Brick Companies team, you are empowered to exceed expectations, build lasting relationships, and create meaningful, memorable events.
This position reports directly to the Director of Events.
Requirements
Primary Responsibilities Event Planning Guide clients through all phases of planning-including timelines, floorplans, tastings, vendor coordination, and rehearsals
Develop and maintain strong relationships with clients, vendors, and industry partners
Understand client needs while acting as the go-to-expert and advocate for the venue
Present all available upgrades and rental options to enhance the experience
Update all invoices reflecting event details and collect payments
Build BEO's to communicate function and needs with other operational departments
Maintain accurate records for all event details ensuring stress-free execution
Event Execution Collaborate with internal teams (food & beverage, golf, lodging, grounds) to execute flawless events
Serve as the lead planner from contract through post-event wrap-up
Manage on-site event setup, guest flow, vendor logistics, and breakdown
Quickly troubleshoot and resolve challenges that arise during events
Adapt and pivot as needed, maintaining professionalism and focus under pressure
Perform other duties as assigned
Skills and Qualifications Required Proven success in planning weddings or private events
Strong interpersonal and communication skills
Highly organized with excellent time management and attention to detail
Calm under pressure and comfortable making quick decisions
Ability to work evenings, weekends, and holidays as needed
Team player with a "no task too small" mindset
Flexibility to handle a busy schedule-especially during peak season (April through October)
Preferred Bachelor's degree in Event Management, Hospitality, or related field-or equivalent industry experience
Familiarity with Event Temple or other CRM/event software (a plus)
Knowledge of golf operations is a bonus, but not required
Creative mindset, positive attitude, and a sense of humor
Why Join Queenstown Harbor?
Working in a beautiful waterfront setting
Be part of a supportive, driven, and passionate team
Opportunity for professional growth and development Queenstown Harbor
Job Tags
Holiday work, Full time, Contract work, Weekend work, Afternoon shift,